Roles / Access Rights

The Role page is used to set user roles in the application. Roles determine what menus and actions the user can access.

How to Access

1. Entered into Admin Dashboard
2. Open menu Admin → Roles

Role Page Elements

Toolbar on Top of Table

• "Add New" button: Creates a new role
• Dropdown "Action": Performs a bulk action for selected data
• "Columns" Dropdown: Sets which columns are displayed
• Number of rows dropdown: Set how much data per page
• Search Column: Search for roles by name or description

Role Table

Displays a list of roles with columns:

Column	Description
Name	Role name (example: Administrator, Teacher, Student)
Description	Brief explanation of role functions
Action	Edit and Delete Buttons

Adding New Roles

1. Click the Add New button
2. Fill in the form:
   • Role Name: Easy to understand name (example: "Grade 1 Teacher", "Treasurer")
   • Description: A brief description of this role (optional)
3. Select the permissions required for this role from the list provided
4. Click Save

tip

Use role names that are descriptive and easy to understand. Avoid names that are too common or confusing.

Changing (Edit) Roles

1. Search for the role you want to change
2. Click the Edit button (pencil icon) on the role row
3. Change the name, description, or access rights as needed
4. Click Save

Deleting a Role

1. Search for the role you want to delete
2. Click the Delete button (trash icon)
3. Confirm deletion

warning

Be careful when deleting roles. Make sure there are no users still using the role.

Best Practices

• Create roles based on function/position in the school
• Set access rights according to minimum requirements (Principle of Least Privilege)
• Document each role and responsibility
• Review access rights periodically for security